{"id":228,"date":"2021-02-23T00:01:46","date_gmt":"2021-02-23T05:01:46","guid":{"rendered":"https:\/\/lizlarsen.me\/bluebeamblog\/?p=228"},"modified":"2021-02-23T08:51:50","modified_gmt":"2021-02-23T13:51:50","slug":"automatic-bookmarks-and-page-labels","status":"publish","type":"post","link":"https:\/\/lizlarsen.me\/bluebeamblog\/2021\/02\/23\/automatic-bookmarks-and-page-labels\/","title":{"rendered":"Create Bookmarks and Page Labels in Seconds"},"content":{"rendered":"

Whether you\u2019re a Bluebeam beginner or a seasoned expert, we all have gaps in our knowledge. Tuesday Tidbits will help you fill in those gaps. Every Tuesday, I\u2019ll teach you simple techniques that you can learn in under 10 minutes and implement immediately to improve your workflow.<\/em><\/p>\n

Intro<\/h2>\n

If you\u2019re making bookmarks or page labels manually, one-by-one, I\u2019m about to save you so much time. You can automatically create page labels and bookmarks from text already on the page. Most likely this would be from a title block, but this method can be used whenever there is text in a consistent location each sheet in a document.<\/p>\n

This even works on scanned documents.<\/em><\/strong> It\u2019s amazing. Be prepared for this to take a while, though, on poor quality scanned documents with tons of pages. Perhaps you should go get a cup of coffee while you wait.<\/p>\n

If you have bookmarks already setup, you can instantly create page labels from those, or vice versa!<\/p>\n

And be sure to scroll all the way to the bottom for a bonus tip! Yes, this is absolutely me trying to get you to look through the whole post (but seriously, bonus tip at the bottom).<\/p>\n

Creating Bookmarks or Page Labels from Page Regions<\/h2>\n

You can start by creating either bookmarks or page labels. In this example, I\u2019ll start with bookmarks.<\/p>\n

    \n
  1. Click on the bookmarks icon \"\" (by default it\u2019s in the top left for version 2018 and newer).<\/li>\n
  2. Click on the icon with the little sunburst symbol on it (maybe it\u2019s a shiny symbol? I\u2019m not sure).<\/li>\n
  3. \"\"<\/li>\n
  4. \"\"<\/li>\n
  5. Select Page Region<\/strong> and then click the Select<\/strong> button..<\/li>\n
  6. Drag a rectangle around the text you want in the bookmark.\n
      \n
    • Tip: Think about how much text could <\/em>be in that location on other pages. Draw a large enough rectangle to capture that entire text area.<\/li>\n<\/ul>\n<\/li>\n
    • In the text box, add any separators you\u2019d like. For instance, you can add a dash \u201c – \u201c separator between sheet number and sheet name.<\/li>\n
    • Continue clicking Add<\/strong> and adding text separators until you have all the relevant text regions.<\/li>\n
    • Click OK<\/strong> and wait for the magic to happen.<\/li>\n
    • \"\"<\/li>\n<\/ol>\n

      Creating Page Labels from Bookmarks (or vice versa)<\/h2>\n

      Once you have bookmarks set up, you can go into page labels and click the little starburst\/shiny icon and this time click Bookmarks instead of Page Region. Click OK and BAM! you\u2019ve got page labels.<\/p>\n

      \"\"<\/p>\n

      Like I\u2019ve mentioned already, this works vice versa. So this is a great trick if you receive a PDF with one or the other already set up.<\/p>\n

      One thing to note:<\/em> if the bookmarks were made from the Revit Bluebeam plugin, you might have to fiddle with the bookmarks slightly to get them to become page labels.<\/p>\n

        \n
      1. Select the first bookmark.<\/li>\n
      2. Hold SHIFT<\/strong> while selecting the last bookmark.<\/li>\n
      3. Drag the bookmark group so it\u2019s no longer nested under the Sheets bookmark.<\/li>\n
      4. Delete the Sheets bookmark via Right-click<\/strong> \ud83e\udc16 Delete<\/strong>.<\/li>\n
      5. \"\"<\/li>\n<\/ol>\n

        BONUS TIP<\/h2>\n

        You can create sequential page labels from numbers or letters, including roman numerals. Select the pages you want to label, then click Thumbnails<\/strong> \ud83e\udc16 Number Pages<\/strong>. Then select the style, starting number, and add a prefix if you want.<\/p>\n

        Let\u2019s say you have a concrete specification and you\u2019d like to create page labels for it. It might look something like this:<\/p>\n

        \"\"<\/p>\n

        Bluebeam will sequentially add a number to the end of the text entered in the Prefix field. You can always leave that field blank, too.<\/p>\n

        Conclusion<\/h2>\n

        Now that you know this tip, you\u2019ll be able to save a ton of time and <\/em>impress your coworkers with your sweet Bluebeam skills. Plus, everyone opening your documents will be super happy that they\u2019re easy to navigate.<\/p>\n

        Thanks for reading this far and let me know in the comments if you find this tip useful!<\/p>\n","protected":false},"excerpt":{"rendered":"

        In Bluebeam you can automatically create page labels and bookmarks from text already on the page, such as a title block or header.<\/p>\n","protected":false},"author":1,"featured_media":249,"comment_status":"open","ping_status":"open","sticky":false,"template":"","format":"standard","meta":{"_monsterinsights_skip_tracking":false,"_monsterinsights_sitenote_active":false,"_monsterinsights_sitenote_note":"","_monsterinsights_sitenote_category":0,"footnotes":""},"categories":[3],"tags":[18,19],"class_list":["post-228","post","type-post","status-publish","format-standard","has-post-thumbnail","hentry","category-tuesday-tidbits","tag-bookmarks","tag-page-labels"],"yoast_head":"\nCreate Bookmarks and Page Labels in Seconds – Bluebeam Tips and Tricks<\/title>\n<meta name=\"description\" content=\"In Bluebeam you can automatically create bookmarks and page labels from text already on the page, such as a title block or header.\" \/>\n<meta name=\"robots\" content=\"index, follow, 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